Before departure  

1. Wait for the Nomination

• After you have accepted the mobility, the International Mobility Unit (IMU) officially introduces you to the host institution (nomination) within the deadlines.
• It’s carried out by our office (IMU) in compliance with the deadlines.
• After the nomination you may contact the host institution for any other necessary information.

2. Fill out the Application at the assigned host institution

• Consult the website of the host institution to check their deadlines and the required documents.
• If no indications are provided, you may contact the host institution after our nomination.

3. Prepare your trip

• If you are going to go to a non-EU destination, to the UK or to Turkey you must have a valid passport. Therefore, if you don't have one, we recommend that you set about getting one right away.
• Check if it is necessary to obtain an entry visa.
• Get information about the health assistance in the host Country.

4. Prepare the Online Learning Agreement

It is the document that lists the courses you will attend at the host institution and those that will be validated at the end of the mobility in your study plan at Polimi.

• Consult the educational offer of the host institution (course catalogue, ETCS etc)
• log in to the OLA application on the Online Services, fill it in and wait for your Academic Coordinator to assess your proposal.
• NB: we can only generate your mobility contract if the OLA is approved by your Academic Coordinator 

Watch here the tutorial on how to fill in the OLA.

5. Upload the Acceptance Letter

It is the official notification by the host institution that confirms the acceptance of your mobility. It contains useful information on your mobility period and/or other educational/organisational aspects.

• Upload it on My Mobilities as soon as you receive it.
• Indicate the date of the beginning of the activities as written in the Acceptance Letter or according to the academic calendar of the partner university

For students leaving for non-EU destinations: the acceptance letter must be presented to the consular representatives to obtain the visa to enter the host Country.

6. Mobility Agreement

It is the agreement that regulates your study period at the host institution.

• In the agreement, you find information on the duration of the mobility, the amount of the scholarship, the necessary documentation to obtain the validation of exams.
• You must sign it before leaving. Your agreement will be available approx. 10 days before your departure. Access «International Mobility for Study», «my Mobility Agreements» section, download your mobility agreement, sign it and scan it. Rename it with SURNAME_NAME_PERSON CODE and re-upload it. Your agreement will be countersigned and available online before departure.

7. Remember the deadlines of Politecnico

Even during your stay at the host institution, you will still be a student regularly enrolled in a study course of PoliMi. If you miss these deadlines you may incur in fines and/or exclusion from some benefits.

Check here the deadlines for:

• the enrolment in the academic year
• the tuition fees payment
• the submission of your Study Plan – Important: The PoliMi exams mentioned in your Learning Agreement must be included in your Study Plan. You are though dispensed from registering for the PoliMi exam sessions. These exams will be validated after your return from the exchange mobility.
• updating the ISEE and payment details for the contribution